DOD Board Meeting Minutes  

Innovation Hub – 942 Olive St Eugene  

September 9, 2024  

Commenced 6:37pm  

1. Public Forum: Shawn Litson, Lori Sweet, John Pearson, Adam SteOen present.  Ben Hanson shared here (as this doesn’t relate to his communications role) a map of proposed mountain bike trails (building on existing trails) at Black Rock Basin.  He indicated that he would volunteer to maintain the trails and asked the board if it could be an oOicial DOD trail maintenance project.  There was as conversation about the city’s “Ridges to Rivers” plan and that they didn’t’ yet have clear guidance on what tools volunteers can use when doing trail work. Peter O’Toole shared that the DOD just signed an agreement with Parks and Open Space to maintain Pipe Dream and that Arlie Park will have 12 miles of trails and it will come in front of the DOD to possibly maintain those trails as well.  ADAM from OMDC had no updates as they are now meeting bi-monthly  

2. Position Reports:  

1. Chair (Lee Wilkinson): This is Lee’s last oOicial board meeting as president.  He has been getting things ready to pass the torch and has been working with Peter on some trail stuO.  

2. Vice Chair (Austin Larson): There is a proposal to revive Paterson Mountain.  Also a few 100 feet of new trail to build at Wypass, the lollipop trail which has been a Dirt Maidens project.    

3. Treasurer (Chantal Angot): August was a quiet month with only one expense and around $500 of income from donations and dues.  The bank account has $18,832 as of August 31, 2024.   

4. Rides/Events (Sean Fitzpatrick): The Twins Ride on September 21st is still on but being watched because of fires in the area.  Working on a social night and Lee sendoO party.   

5. PR/Marketing (Ben Hansen): We are now signed up for MailChimp and some email addresses have been imported.  We are going to try to get more people signed up through our website.    

6. Secretary (JeO Green): Planned absence.  

7. Trail Work (Peter O'Toole): Peter is planning to step down after 8 years.  He is giving a roughly 90-day notice and would like to be finished by the end of the year.  There is a NICA trail workday scheduled for October 12th. He has been working on testing the website and will pull an incorrect trail work infographic and fix a spam issue. There was a discussion of Y2K and what to do (if anything) about the root ball and berm.   

3. Addition Items:  

1. Lee Wilkinson made a motion to nominate Sean Fitzpatrick for the Chair position that he is vacating.  Austin Larson seconded the motion, and the following vote was unanimously in favor.  An ad will be posted for the open position of rides/events as well as trail work.    

2. Adam SteOen raised the question of what will be happening with the funds that the board had voted to allocate to the crawfish project, assuming that it would not happen now because of the fires.  He suggested that there may be a diOerent project that would better benefit the mountain bike community since Crawfish is so far away.  It was shared that the DOD is waiting on Jack Hill to get a signed agreement for the tail system.  If that happens, consensus was that the DOD would follow through with the project.   

Concluded at 7:40pm